Analytics
Deep dive into document generation performance with our comprehensive analytics system.
Overview​
Rynko Analytics is organized into two main sections based on the organizational hierarchy:
- Team Analytics: Financial metrics and billing information (team-level)
- Workspace Analytics: Operational metrics and performance data (workspace-level)
Analytics are split between Team and Workspace levels. Team Analytics (Wallet, Attribution) are available to team Owners and Admins. Workspace Analytics (Health, Insights) require a workspace to be selected.
Learn more about Teams & Workspaces.
Accessing Analytics​
- Click Analytics in the sidebar navigation
- You'll see tabs based on your context:
- Workspace tab: Shows operational metrics (requires workspace selection)
- Team tab: Shows financial metrics (requires Admin/Owner role)
- Use the time period selector to choose your analysis window
- Switch between tabs to view different analytics layers
Team Analytics​
Team Analytics focus on financial and billing metrics that span across all workspaces. Available to team Owners and Admins.
Wallet Analytics​
Subscription Quota​
Your subscription plan includes a monthly allocation of documents. The quota resets on your billing cycle date.
The quota card shows:
- Used: Documents generated this billing period
- Remaining: Documents left until reset
- Days Until Reset: Time until your quota resets
Premium Credits​
Premium credits are prepaid credits that:
- Never expire
- Used after subscription quota is exhausted
- Can be purchased in credit packs
Usage Projection​
Based on your recent activity, we project:
- Daily Rate: Average documents per day
- Days Until Depletion: When you might run out of resources
- Recommendation: Suggestions if you're running low
Billing Breakdown​
See how your documents are billed:
- Subscription Quota: Included in your plan
- Credit Pack: From purchased credits
Workspace Analytics​
Workspace Analytics focus on operational and performance metrics for the currently selected workspace. All workspace members can access these metrics.
Health Analytics​
Status Breakdown​
Track your document generation outcomes:
- Completed (green): Successfully generated
- Failed (red): Generation failed
- Cancelled (gray): Cancelled before completion
The success rate donut chart gives you an at-a-glance view of your operational health.
Error Breakdown​
When documents fail, see which categories are most common:
| Category | Description |
|---|---|
| Template Error | Invalid template configuration |
| Data Validation | Input data didn't match template requirements |
| Render Error | PDF/Excel generation failed |
| Timeout | Processing took too long |
| System Error | Infrastructure issue |
| Quota Exceeded | No credits available |
Each error category shows:
- Count of occurrences
- Percentage of total errors
- Trend indicator (up/down/stable vs previous period)
Processing Time​
Understand how fast your documents are generated:
| Metric | Description |
|---|---|
| Average | Mean processing time |
| Median | Typical processing time (50th percentile) |
| P95 | Processing time for 95% of documents |
| P99 | Worst-case processing time |
Processing Time Trend​
Line chart showing how processing times change over your selected period.
Format Metrics​
Compare performance by output format:
- PDF generation times
- Excel generation times
- Average file sizes
- Success rates per format
Insights Analytics​
Top Templates​
See your most-used templates ranked by:
- Usage Count: Total documents generated
- Success Rate: Percentage completed successfully
- Rank: Position in your template lineup
Cost Attribution​
Understand where your credits are being spent:
- Credits used per template
- Estimated USD cost
- Percentage of total usage
This helps you identify:
- High-volume templates that might benefit from optimization
- Templates that consume the most resources
- Opportunities for consolidation
Peak Usage​
Optimize your workflow by understanding when documents are generated:
Peak Day: Which day of the week sees the most activity Peak Hour: What time of day is busiest
The distribution charts help you:
- Plan capacity for busy periods
- Schedule bulk generations during off-peak times
- Understand team work patterns
Volume Trend​
Track your usage over time with a dual-axis chart showing:
- Documents generated per day
- Credits consumed per day
Time Period Selection​
Choose from predefined periods:
- Last 7 days: Recent activity
- Last 30 days: Monthly view
- Last 90 days: Quarterly trends
- This month: Current billing period
- Last month: Previous billing period
Exporting Analytics​
Export your analytics data in multiple formats:
CSV​
Raw tabular data perfect for:
- Spreadsheet analysis
- Custom calculations
- Data integration
JSON​
Structured data for:
- API integrations
- Custom dashboards
- Automated reporting
Excel (.xlsx)​
Formatted workbook with multiple sheets:
- Summary: Key metrics at a glance
- Wallet: Quota and credit details
- Health: Status and error breakdowns
- Insights: Template performance data
- Raw Data: Individual document records
PDF Report​
Professional formatted report ideal for:
- Stakeholder updates
- Monthly reviews
- Compliance documentation
Dashboard Widgets​
Quick insights are also available on your main dashboard:
Quota Widget​
Shows at-a-glance:
- Subscription quota progress
- Premium credit balance
- Warning if running low
Success Rate Card​
Displays:
- Current success rate percentage
- Trend vs previous period
- Quick health indicator
Recent Failures Card​
Lists:
- Most recent failed documents
- Error categories
- Quick links to investigate
Best Practices​
- Monitor Daily: Check the dashboard regularly to catch issues early
- Review Weekly: Analyze the insights tab to optimize templates
- Track Trends: Use volume trends to predict quota needs
- Export Monthly: Generate PDF reports for record keeping
- Address Errors: Investigate error categories to improve success rates
- Plan Ahead: Use projections to purchase credits before running out
Data Retention​
Live Data (Last 30 Days)​
- Full document details
- Individual job records
- Download links available
Archived Data (30+ Days)​
- Aggregated metrics
- Template usage statistics
- Success/failure rates
When viewing analytics spanning both periods, you'll see a badge indicating the data source.
Common Questions​
How often is data updated?​
Analytics refresh automatically with a 2-minute cache. Click the refresh button to get the latest data.
Why is my success rate lower than expected?​
Check the Error Breakdown section to see which categories are causing failures. Common issues include:
- Invalid variable data
- Template configuration errors
- Network timeouts for large documents
How do I improve processing time?​
- Optimize template complexity
- Use smaller images
- Reduce page count where possible
- Consider splitting large documents
Can I get historical data older than 90 days?​
Yes, export data regularly to maintain your own historical records. The API also supports custom date ranges for programmatic access.
Related: Dashboard | Document Logs | Billing